Fuel and Distance Reporting Services

Streamline Your Fuel and Distance Reporting with Penske

Qualified commercial vehicles are required to track and report fuel purchases and distance traveled in each U.S. state or Canadian province on a weekly or monthly basis to comply with the International Fuel Tax Agreement (IFTA), the International Registration Plan (IRP) and the State Weight Distance Tax. Further, fuel use taxes are calculated using both fuel and distance reporting.

To make fuel and distance reporting easier, Penske has several options available including electronic submission.

Fuel Reporting Submission Methods

Penske Location or Penske Fuel Card
Fuel records automatically transmit to Penske when a driver fuels at a Penske location or with a Penske designated fuel card.
Penske Driver™ App
Drivers can submit photographs of their fuel receipts to Penske through the Penske Driver App.
Bulk Fuel, Wet Hose or Third-Party Fuel Card
Fuel records can be downloaded to an Excel spreadsheet in an approved format and submitted to Penske via email.
Paper Fuel Receipts
Drivers can add fuel receipts to a Driver Trip Report form to mail or email to Penske.

Distance Reporting Submission Methods

Onboard Computer
Distance and location data can transmit electronically to Penske for compatible devices/providers. Non-compatible devices/providers can submit via an approved Excel download by email.
Paper Driver Trip Reports
Drivers can mail or email Paper Driver Trip Report forms to Penske.

Keep Your Reporting On Track

All Penske full-service lease and contract maintenance customers can view their current fuel and distance compliance status anytime in Fleet Insight™. View the metrics dynamically at the fleet or unit level.

Rely on a Trusted Partner

For more information on how Penske can help you navigate fuel and distance compliance requirements and select the submission method best suited to your needs, please complete the form below or call Penske Fleet Services at 800-526-0664.